Whether you're planning on having a haunted house or Santa's Grotto, you will be thinking of all the work you need to do in preparation for it.
So let's take a look at some of the things you're going to need to consider.
1. Staffing levels
Do you have enough staff to cover the event, or will you need to bring more in?
If your current staff are already working as well as they can, are they going to be able to handle the extra bookings while making sure your guests are having the time of their lives?
When considering whether or not to bring in extra staff for your event, have you considered whether improving your systems would be a better solution instead?
For example, if you had an online booking system, you wouldn't need to worry about whether guests have turned up on the correct day, or making sure you had all the details you needed from them.
You can have complete peace of mind knowing all this has been taken care of before the guest arrives.
Meaning you can free up your current staff so they can complete work on other areas of your event rather than being tied up in your booking system.
2. Make sure your guests arrive on time
If you have block bookings for your event, or if your event only runs on certain days, you need to make sure your guests are turning up when they are supposed to.
If your guests are turning up when they're not supposed to, this can throw off all of your efficiency, and you can end up running around trying to accommodate them, or disappointing them if they have turned up on a day the event isn't running.
One way you can make sure your guests turn up when they're supposed to is by emailing them a reminder the day before the event. However, if you have a hundred guests booked on to the event, this can take time and isn't efficient for you.
Some booking systems have the option to automatically send reminders to any guests that are booked onto your event. Having a booking system in place such as this can help improve your efficiency and make sure your guests turn up when they're supposed to.
3. Don't rely on walk-ins
If you're relying on having walk-ins for your event, you never know how many guests will turn up.
However, if you take pre-bookings, not only can you limit the number of guests you have, but you can also be prepared for the number you do have.
For example, you could have a booking of 50 guests, so you make sure you have enough staff to cover the event. However, if you rely on walk-ins, you could only have three guests, in which case you're vastly over-staffed.
Knowing your numbers in advance can help you work out the resources you need, rather than using your best guess.
Summing up
This post has covered three ways your events could run more efficiently. From having the right level of staffing for the event to making sure your guests turn up on time. And even knowing how many guests you should be expecting for your event.
All of these problems can be solved with the right booking system for your business.
Here at Roseblade Media, we can develop a bespoke booking system that will meet all your needs and improve your efficiency at the same time.
If you're interested in how we can help you, get in touch and let's start improving today!
